DIGITAL IMAGES ONLINE HELP PAGE

Hints on Searching

Advanced Searching:

Digital Collection
Photonegatives
Marinetti Libroni

Background on Collections:

Digital Collection
Photonegatives
Marinetti Libroni
Papyrus

 

Hints on Searching

You may perform four different types of searches from initial search page:

Any or All Keywords
Phrase
Image ID

A search for ANY KEYWORDS will retrieve all records in which any (but not all) of the words you enter in the your query. This is the broadest search you can do. (EXAMPLE: bison buffalo will return any image that has either the word buffalo or bison in the record)

A search for ALL KEYWORDS will retrieve only those records that include all of the words that you include in your query. (EXAMPLE: simpson tintype will retrieve only tintypes from the Simpson collection or with the word Simpson somewhere in the record.)

A search for a PHRASE looks for the exact string that you enter. Include articles, prepositions, numbers, and apostrophes.

A search by IMAGE ID will retrieve a single image that has been assigned that unique ID number.

Other Important hints about searching

+ Always include apostrophes.

+ For KEYWORD searches, separate words with a single space. Omit single digits and single letters of the alphabet.

In addition, if your search includes any of the following words, use the PHRASE search instead of either of the Keyword searches. Keyword searches that include any of these words will fail to return any results:

Not all data in a record is searched when using the Cross Collection Search option. For example, you cannot search for a specific page of a manuscript or a specific slide in the Libroni collection. Use the Advanced Search option for each database to perform a focused search using the entire catalog record.

Search Results Page

If your search found any matches, the system will return a Search Results Page with up to 20 images per page. For example, a search that returned 100 images will have 5 pages of results. You may browse through the results screen by using the arrows at the top and bottom of the screen, or you can jump to a specific page by entering a number in the box in the center and clicking on the GO button.

On the Search Results Page you may:

1. Save an image to make your own group (My Group or your “shopping cart”) by clicking the word “Save” above the thumbnail image. The Group will persist for as long as you have your browser open. You can save a group to make a new page for your own use or use it to place an order with the Public Services Department in the Beinecke Library.
2. Enlarge an image by clicking on the button labeled 4x size or the larger 8x size. Your browser will open a separate window with the enlarged image.
3. Zoom in on an image in the Beinecke Digital Collections and Marinetti Collections by accessing the wavelet compressed image. The wavelet allows the viewer to examine the details of an image in a new browser window. [This feature is not available for images in the Photonegatives Database.]
   Note: This option requires the use of a free browser plug-in program available for download from www.lizardtech.com.
4. Catalog data : Clicking on the thumbnail image will launch a new browser window containing the descriptive catalog record and an enlarged view of the image. From this page, you may
   1. Click the image again to see the Full image size ( 8x ), or
   2. Click on the link “Reference Print” to create a page similar to the current page but with a smaller view of the image and the descriptive data. Use your browser's print options to print this page.

At any time you may return to the initial search screen by clicking New Search to do a new search, select My Group to display any images that you have saved, or select Ordering to place an order with the Library for reproductions. You will not have an image group unless you clicked “Save” on at least one image. At any time you may return to these Help pages.

Saved Images in My Group or Ordering

All of the images that you have saved will appear in My Group (or your “shopping cart”) or Ordering until you close your browser . You can remove any image from your group by clicking the word “ Remove ” under an image.

Once you have made the final selection of images, you may:

1. Create a web page by selecting “ My Group ”. This new web page will look and function very much like the Cross Collection Search Results Page with the exception that there is no “Save” option.
2. Generate an Order for prints, slides or TIFFs (on CD) of the images in your group. When you select the “Order ” button, you will see an Order Summary page that allows you to select a specific type of reproduction that you want to order. Additional instructions, prices, and policies at the bottom of the screen will answer your questions about the ordering process.

PLEASE NOTE when ordering copies of Marinetti Libroni images: The circumstances under which the scrapbooks were originally photographed resulted in variations in the image quality for many of the slides. When the slides were digitized, algorithms designed to neutralize extremes of exposure were employed to improve the overall appearance and legibility of the images. Nevertheless, some remain difficult to read, and a few are illegible.

In other cases, images are entirely, or partially, illegible as a result of physical deterioration of the slide after the contents were cataloged and before the slides were acquired by Beinecke Library in 2000. To retain as full a record of the original contents of the scrapbooks as possible, the bibliographic records in such cases have been retained, and the image of the page will display. The Data Record will be flagged ("Image illegible"), to alert readers to the fact that the image has been deemed illegible. In providing copies, the library can do little, if anything, to "improve" the quality of the image above what the reader sees on screen. 

Advanced Search

On the initial Search screen, click on the Advanced Search button to the right of the database name to go to the advanced search screen for that database. There is no Advanced Search option that will search across the three databases.

Advanced Search for Beinecke Digital Collections

Beginning in the summer of 2002, the Library created a new standard for cataloging images that were scanned in the Library's new Digital Studio. [See below for a description of earlier scanning projects and catalog records for the Photonegative Project.]

• Control Number: Bibliographic Record number (staff use only)
• Call Number: The complete book or manuscript call number or the call number for an archival collection. For images from archival collections, there is ONLY the collection number in this field; the folder number appears in the appropriate field below.
• Folder: Specific folder number in a manuscript or archival collection. .
• Personal Author / Creator: The name of the author of the book, artist or photographer, creator of the manuscript, in reverse order just as you would find it in a card catalogue. A distinction is made, when appropriate, between the author of the book (Found in: Host main entry) and the creator of an image from the book ( Personal Author / Creator ).

EXAMPLE: For an image of a Rackham illustration from J. M. Barrie's "Peter Pan in Kensington Gardens", search Barrie in the Host main entry field and Rackham, Arthur in Personal Author / Creator field. However, Rackham is entered in the " Personal Author / Creator " field for the original drawing for what became the published engravings and nothing is entered in the Found in: Host main entry field.

• Corporate Author / Creator: The name of the corporate author of the book or creator of the manuscript in direct order just as you would find it in a catalogue. A distinction is made, when appropriate, between the author of the book (Found in: Host main entry) and the creator of an image from the book ( Corporate Author / Creator ).
• Conf/Mtg name Author/Creator: The name of the meeting or conference that produced the book or the manuscript in direct order just as you would find it in a catalogue. A distinction is made, when appropriate, between the author of the book (Found in: Host main entry) and the creator of an image from the book ( Conf/Mtg name Author/Creator ).
• Uniform Title Main Entry: The title of the book, artwork, photograph, engraving, or manuscript. For some manuscript materials and for photographs, the title is descriptive: e.g. "letter to R. W. Gilder", "Denham Notebook", "House of Mirth, 2nd draft" "Edith Wharton with Teddy and dog".
• Uniform Title: A title for used for works in the oral tradition that have no identifiable author, such as the Bible , Arabian Nights , or Beowulf .
• Title: The title of the work that is scanned—e.g. the title of the work of art, subject of the photograph, title of an engraving, or manuscript. For some manuscript materials and for photographs, the title is descriptive: e.g. "letter to R. W. Gilder", "Denham Notebook", "House of Mirth, 2nd draft" "Edith Wharton with Teddy and dog". If the whole book or manuscript was scanned, then the title in this field is descriptive of the whole work.
• Edition : The edition of a published work if there is one.
• Place of publication or creation: The place name where the manuscript was written, photograph taken, or the book published.
• Publisher: The name of the publisher if known.
• Date: The date of the manuscript, correspondence, or photograph in this field. For published works, the date here is the date of publication.
• Extent: The number of pages or leaves of the work.
• Details: Further descriptive details of the scanned object such as col. ill, b&w photograph, etc.
• Form/Genre: Use the standard list of Form/Genre headings to search for specific examples of types of materials: e.g. photographs, maps, diaries, etc. Refer to the list of terms at http://www.library.yale.edu/pubstation/opachelp/speccat.html#biblio
• Found in: Host Author: The author of the work from which a specific image was scanned. EXAMPLE: Arthur Rackham illustrated J. M. Barrie's Peter Pan in Kensington Gardens . Barrie's name is recorded in the Host Author field while Rackam is the Author of the illustration that was scanned from the published edition.
• Found in: Host Title: The title of the work from which a specific image was scanned. EXAMPLE: The Butter Cutters is a Rackham illustration from a published copy of Peter Pan in Kensington Gardens . The Title of the image is The Butter Cutters but the Host Title is Peter Pan in Kensington Gardens .
• Found in: Publication Info: The publication place, publisher and date of the source of the image.
• Found in: Specific pieces: The specific folder for an item from an archival or manuscript collection or the volume or issue for a multi-part publication.
• Notes: Miscellaneous notes about the original material.
• Credit Line: The credit line to be used after permission has been granted by the copyright holder.

Advanced Search for Photonegatives

In most cases the data about an image is very brief; the information was taken from the mylar sleeve of the negative, information which was written for quick identification by Beinecke staff. Most records, then, include only a Beinecke Call Number, Filing Title, and a brief description of the original item (title or author) as well as a unique barcode, the size and type of reproduction from which the scan was made. Over the years as the file grew, the data on the sleeves became increasingly detailed. Only in 1995 when the whole file was converted into a database was there any attempt to standardize the type of data entered in these records.

Data about a specific image may be recorded in the following fields: Item Author, Item Title, Item Place, Item Date. If the image is part of a larger entity (an archival collection, a bound book) information about the source is recorded in the appropriate Source fields: Source Author, Source Title, Source Place, Source Date. When searching by field in advanced search mode, refer to the following table to help focus your search strategies.

• Call Number: The complete book call number or the manuscript call number. For images from archival collections, there is ONLY the collection number in this field; the box and folder numbers appear in the appropriate fields below.
• Box: The box number for an item in a manuscript or archival collection.
• Folder: Specific folder number in a manuscript or archival collection. .
• Page or Image No.: The page or image number (if applicable). For printed items, the page number may be text (frontispiece, title-page, plate facing p. 345, etc.). For manuscripts and archival collections, this number may also include text (4th image lower right). For pre-1600 manuscripts, pages are conventionally referred to as #r (recto) and #l (verso), the right and left "pages". Example: 2v-3r
• Item Author: The name of the author of the book, artist or photographer, creator of the manuscript, in reverse order just as you would find it in a card catalogue. A distinction is made, when appropriate, between the author of the book (source author) and the creator of an image from the book (item author).

EXAMPLE: For a negative of an image of a Rackham illustration from J. M. Barrie's "Peter Pan in Kensington Gardens", search Barrie, J M in the Source Name field and Rackham, Arthur in the Item Name field. However, Rackham is entered in the "Item Name" field for the original drawing for what became the published engravings and nothing should be entered in the SOURCE NAME field.

• Item Title: The title of the book, artwork, photograph, engraving, or manuscript. For some manuscript materials and for photographs, the title is descriptive: e.g. "letter to R. W. Gilder", "Denham Notebook", "House of Mirth, 2nd draft" "Edith Wharton with Teddy and dog".
• Item Place: The place name where the manuscript was written, photograph taken, or the book published.
• Item Date: The date of the manuscript, correspondence, or photograph in this field. For published works, the date here is the date of publication.
• Source Author: The name of the author or creator of an image if different from the author. See example under AUTHOR OF ITEM.
• Source Title: The title of the source of the image.

EXAMPLE: The Butter Cutters -- a Rackham illustration for "Peter Pan in Kensington Gardens" -- is the Description Title as opposed to the Title of the Source -- "Peter Pan in Kensington Gardens."

• Source Place: The place where the manuscript was written, photograph taken, or the book published.
• Source Date: The publication date of the source of the image.
• Type of Reproduction: Records the type of reproduction scanned -- b/w negative (4x5, 5x7, 8x10), color transparency (4x5), slide (35mm).
• Notes: Notes about the image that did not fit into the categories above -- e.g. "Dark image" or "detail of lower right corner" or "English translation by Cary"
• Credit Line: The credit line for facsimile reproductions.
• Filing Title: An internal heading on the folder. For most images, this heading will be the collection name (Wharton, Edith), main entry (Author or Title if no author), or call number (for Medieval and Renaissance manuscripts and materials in the Western Americana Collection).

Advanced Search for Marinetti Libroni

The Libroni slides are arranged as received, in 135 numbered slide carousel trays, containing up to 80 slides per tray. The carousels are believed to have been arranged in sequence by scrapbook, with the slides in each arranged in page order. The pages of the scrapbooks, however, are not numbered; demarcations between one volume and another were not noted in the catalogue inventory and may not be obvious without careful inspection of the slides. It is not known if the original covers of the scrapbooks were ever photographed; if they were, those images were removed before the library acquired the slides.

While the search on the Cross Collection page looks only at the data in Title Field, the Advanced Search allows keyword and Boolean searching within designated fields. The catalog records contain the following data elements:

• Call Number: (call number for the collection, including the Item number)
• Title: (item description, including author/title, source, and dates, plus additional notes)
• Date: (date of item)
• Placement: (used, where applicable, to provide coordinants on the page to locate the specific item referenced in the description)
• Carousel number: (number assigned to the slide carousel)
• Slot number: (slot number assigned to a given slide)
• Master CD number: (number of CD on which master image is stored; used to retrieve image to make high-end copies for patrons)

Example:

• Call Number: GEN MSS 475 / 00322-01
• Title Under the heading Les mots en liberté. André Nede."Futurisme." Le Figaro, dimanche 7 juillet 1912. (Deals with publication of Manifeste technique de la littérature futuriste)
• Date : 1912
• Placement : Top Left
• Carousel Number: 5
• Slot Number: 2
• Master CD number 0259-3231-1203

Each record includes a bibliographic title on a scrapbook page (a clipping, an article, a print, etc.). In some cases, titles contained on more than one page (e.g., a journal article) are catalogued collectively. In other cases, each page has been listed separately.

Note: Data records do not exist for some items. As these are identified, the library will enter appropriate descriptions into the database.

Background on Collections

Beinecke Rare Book & Manuscript Library is Yale University's principal repository for literary papers and for early manuscripts and rare books in the fields of literature, theology, history, and the natural sciences. The library is actively developing its collection of digital images of its holdings and providing access to these images through four databases. Three of the databases can be searched simultaneously from this Digital Collections Search Page. The fourth, the Papyrus Database [link], must be searched separately.

On the Digital Collections Search Page you may include or exclude a collection by simply checking/un-checking the box preceding the collection name.

Beinecke Digital Collections: The images in this collection were scanned from originals in the Beinecke Library. Like the Photonegatives Database above, Beinecke Digital Collections contains images of photographs, manuscripts (many in their entirety), correspondence, artwork, objects, and illustrations as well as selected pages from printed works in the Beinecke's collections. In some instances, entire works have been scanned. The database also contains links to some sound recordings and video clips that are part of the collections of material at the Beinecke Rare Book and Manuscript Library at Yale University. Search using names of people and places, titles, collection names, and call numbers. There is no subject analysis per se but there is an attempt to describe the images in detail, and genre terms are included.

Approximately, 1200 new images are added bi-weekly. The images are scanned in 24-bit color, at 400 dpi.

Photonegatives: a collection of over 21,000 images scanned from negatives or color transparencies . This database contains images of photographs, manuscripts, correspondence, artwork, objects, and illustrations as well as selected pages from printed works in the Beinecke's collections. The images were scanned from the negatives or color transparencies. Search the database by using the names of people and places, titles, collection names, and call numbers. There is no subject analysis. The call number search is the most reliable way to retrieve and image.

Marinetti's Libroni on Futurism: The Library digitized 10,705 slides taken from a microfilm of F. T. Marinetti's seven Libroni or scrapbooks, compiled by Marinetti between 1905 and 1944, the year of his death. These scrapbooks contain thousands of newspaper clippings, journal articles, cartoons, drawings,
photographs, manuscript items and other printed ephemera, which document Futurism and the avant-garde. The slides were acquired by the Beinecke Library in 1999, along with a detailed listing of virtually every item depicted. That detailed listing is the source of the bibliographic data currently linked to each image.

The Libroni database contains biblographic errors, items lacking description, and image legibility and sequencing problems. The work of data correction, image sequencing, and image quality control is ongoing. Suggestions for data correction or enhancement, and problems with specific images, can be reported using the Reader Response Form.

Not included in the Cross Collection search are the papyri in the Beinecke Library. The Papyrus Database includes links to digital images of the majority of the Library's papyri holdings. You may search by Call Number, Genre, Language, Date/Period, Place/Origin, Contents, Bibliography, Acquisition Date, and Reference Numbers. For more information about these fields, refer to http://www.library.yale.edu/beinecke/brblsear/aboutpap.htm.