Ebb and Flow: The Migration of Collections to American Libraries (45th Annual Preconference of the Rare Books and Manuscripts Section of ACRL)

Monday, June 21, 2004 - 8:00am to Thursday, June 24, 2004 - 11:00am

Beinecke Rare Book and Manuscript Library

Yale Center for British Art

Sterling Memorial Library

Becton Center

Law School

Omni Hotel

The 45th Annual Preconference of the Rare Books and Manuscripts Section of the Association of College and Research Libraries of the American Library Association will be held Monday, June 21 to Thursday, June 24, 2004. The conference will take place on the campus of Yale University in New Haven, Connecticut prior to the ALA Annual Conference in Orlando, Florida. Entitled Ebb and Flow: The Migration of Collections to American Libraries, the preconference will focus on the history and current issues surrounding the movement of collections from the four corners of the earth into American repositories.


A full schedule of plenary speakers, short paper presentations, seminars and tours is in store for attendees. Plenary speakers include: Alice Prochaska, Yale University Librarian; James Raven, Director of the Cambridge Project for the Book Trust; Michael Winship, University of Texas at Austin; Robert Parks, Curator, Pierpont Morgan Library; Dr. Thomas F. Staley, Director of the Harry Ransom Humanities Research Center; Robert McChesney, Director of the Afghanistan Digital Library project at New York University; and Anthony Rota, Bertram Rota Ltd., Antiquarian Booksellers, London. Seminars will cover a variety of topics ranging from implementation of the Text Encoding Initiative to special collections funding opportunities to curating exhibitions. All of these sessions will examine different aspects of the increasingly complex duties of librarians and archivists who are responsible for acquiring, preserving and providing access to cultural artifacts—artifacts that have often traveled great distances before coming to rest in American repositories.


Conference attendees will have the opportunity to visit and tour the Yale campus and the historic center of New Haven, as well as Yale's renowned libraries and special collections, including the Beinecke Rare Book and Manuscript Library, the Sterling Memorial Library, the Yale Center for British Art, The Elizabethan Club, and the Yale Law Library and Rare Book Room. Within Sterling Memorial Library, several specialized collections may also be visited. There will also be a preconference tour on Monday, June 21, to the Lewis Walpole Library, in Farmington, Connecticut, and the Mark Twain House in Hartford, and to the Wesleyan University Special Collections, in Middletown, Connecticut. Evening receptions will include an opening reception in the gothic splendor of the Sterling Memorial Library, a reception and dinner hosted by the Beinecke Rare Book and Manuscript Library, and a reception hosted by the Yale Center for British Art. Other events will include an all day workshop at Beinecke Library on the cataloging of manuscript music, and a second workshop on conservation, which will be held at the British Art Center. 

Monday, June 21

8 am - 5 pm

Registration (Omni Hotel)

9 am - 4:30 pm


Lewis Walpole Library & Wesleyan University Special Collections

Mark Twain House & Lewis Walpole Library



9 am - 4:30 pm

Cataloging Manuscript Music (Beinecke Rare Book and Manuscript Library)

10 am - 4 pm

Beyond the Eye: Technical Examination of Rare Books, Maps and Manuscripts (Yale Center for British Art)

2 pm - 4:30 pm

Yale and New Haven Tours

5 pm - 6 pm

New Member Orientation (Sterling Memorial Library)

6 pm - 7:30 pm

Opening Reception at Sterling Memorial Library

Tuesday, June 22

8 am - 4 pm

Registration (Davies Auditorium/Becton Center)

9 am - 9:15 am

Opening Remarks (Davies Auditorium/Becton Center)

Frank Turner, Director, Beinecke Library

9:15 am - 10:30 am

Plenary I (Davies Auditorium/Becton Center)

Alice Prochaska, University Librarian, Yale University
Some Issues Relating to the Ownership of Manuscripts

James Raven, Professor of History, University of Essex, and Director of the Cambridge Project for the Book Trust
Transatlantic Migrations in the Colonial Period

10:30 am - 11 am

Coffee Break (Becton Center Terrace)

11 am - 12:30 pm

Short Papers

Group A (SML Lecture Hall)

W. Gerald Heverly, New York University
Repatriating the Papers of German Émigré Philosophers: the PittsburghKonstanz Archival Partnership

Anne Rothfeld, Reference Librarian, National Library of Medicine, History of Medicine Division
Restitution of Library and Manuscript Collections in Post-War Europe: The Offenbach Archival Depot

Joel Wurl, Immigration History Research Center, University of Minnesota
Documenting Displacement: The Migration of Archival Sources from Post WWII East European Émigré Groups

Group B (BRBL)

Walter Brem, Latin American Curator, Bancroft Library, UC Berkeley
The Bancroft Library and Mexico's Bibliographic Disasters of the 19th Century

Melissa Conway, Head, Special Collections, UC Riverside, and Lisa Fagin Davis, UMCC/De Ricci Census Update Project
The Migration of pre-1600 Manuscript Collections to (and among) North American Libraries in the 20th Century

Ronald D. Patkus, Head of Archives and Special Collections, Vassar College
Musical Migrations: A Case Study of the Teresa Carreño Papers

Group C (Davies Auditorium/Becton Center)

Earle Havens, Curator of Manuscripts, Boston Public Library
Neo-Philobiblon: The Migration of the Osborn Collection of Literary and Historical Manuscripts from Britain to the Beinecke Library

Margaret K. Powell, Librarian, Lewis Walpole Library, Yale University
"... and Nothing Mattered but the Eighteenth Century": W.S. Lewis and His Collection

Gregory J. Prickman, SSM Health Care, St. Louis
"Towards the Formation of a Free Library": The English Book Donation to Chicago

12:30 pm - 2 pm


2 pm - 3:30 pm



Seminar A (BRBL)

Preservation for Special Collections: What's Current and What's to Come

Discussion leaders: Janet Gertz, Head of Preservation, Columbia University Libraries and Charlotte B. Brown, University Archivist, UCLA

Seminar B (SML Lecture Hall)

"If You Build It . . .": Usability Testing for Special Collections

Moderator: Jennifer Schaffner, Head of Public Services, Clark Library, UCLA. Presenters: Merrilee Proffitt, Program Officer, RLG; Erika Dowell, Public Services Librarian, Lilly Library, Indiana University; and Elizabeth Yakel, Assistant Professor, Archives Program, University of Michigan

Seminar C (Law School)

The "Hidden Collections" Project: How You Can Get Involved

Moderator and presenter: Barbara Jones, University Librarian, Wesleyan University. Presenters: Joan Swanekamp, Chief Catalog Librarian, Sterling Memorial Library; Nicole Bouché, Head, Manuscript Unit, Beinecke Library; and Thomas Hyry, Head of Arrangement and Description, Manuscript & Archives, Sterling Memorial Library

2 pm - 3:30 pm

Yale and New Haven Tours

3:30 pm - 4 pm

Coffee Break (SML Selin Courtyard)

4 pm - 5:30 pm



Seminar D (BRBL)

The Diaspora of Music Special Collections: European Music in the United States and American Music in Europe

Moderator: Karen Spicher, Archivist, Manuscript Unit, Beinecke Library. Presenters: Kendall L. Crilly, Librarian, Yale University Music Library; Stephen Hinton, Professor, Department of Music, Stanford University; and John Wagstaff, Music Faculty Library, Oxford University

Seminar E (SML)

Curating Exhibitions in Special Collections and on the Web

Moderator: Daniel J. Slive, Associate, Americana Dept., William Reese Company. Presenters: Claudia Funke, Curator of Rare Books, Avery Architectural and Fine Arts Library, Columbia University; Suzy Taraba, Head of Special Collections and University Archivist, Wesleyan University; and John Pull, Webmaster, Congressional Research Service, Library of Congress

Seminar F (Law School)

Funding Opportunities for Special Collections Projects

Moderator: Barbara Paulson, Senior Program Officer, Division of Preservation and Access, National Endowment for the Humanities (NEH). Presenters: Susan Malbin, Senior Program Officer, Institute for Museum and Library Services (IMLS) and Max Evans, Executive Director, National Historical Publications and Records Commission (NHPRC)

6 pm - 9 pm

Reception and dinner at Beinecke Rare Book and Manuscript Library with Exhibitions Catalogs Award Exhibit


Wednesday, June 23

8 am - 12:30 pm

Registration (Davies Auditorium/Becton Center)

9 am - 10:30 am

Plenary II (Davies Auditorium/Becton Center)

Robert Parks, Robert H. Taylor Curator of Literary and Historical Manuscripts, The Pierpont Morgan Library
Pirate or Benefactor?: Public Perceptions of Pierpont Morgan's Collecting

Michael Winship, Professor of English, University of Texas at Austin
"Too Costly, Too Voluminous, or of Too Little Value": Building Research Collections in the 19th Century United States

10:30 am - 11 am

Coffee Break (Becton Center)

11 am - 12:30 pm

Plenary III (Davies Auditorium/Becton Center)

Tom F. Staley, Director, Harry Ransom Humanities Research Center, University of Texas at Austin
Between Scylla and Charybdis: Navigating the HRC Through the New Century

Anthony Rota, Bertram Rota Ltd., London
Building a Fence Round a Cloud, or How to Define a Collection

Sponsored by The Bibliographical Society of America

12:30 pm - 2 pm


2 pm - 3:30 pm

Yale and New Haven Tours

3:30 pm - 4 pm

Coffee Break (SML Selin Courtyard)

4 pm - 5:30 pm


Seminar G (BRBL)

Teaching a New Generation of Researchers: The Instructional Needs of Undergraduates Using Primary Source Materials

Moderator: Laura Clark Brown, Head of Public Services, Manuscripts Department, UNC-Chapel Hill. Presenters: Jill S. Stover, MLS Candidate, School of Information and Library Science, UNC-Chapel Hill; Elizabeth Dunn, Reference Services Librarian, Rare Book, Manuscript and Special Collections Library, Duke University; Diane Kaplan, Head of Reference Services, Manuscripts and Archives, Yale University; and William R. Massa, Public Services Archivist, Manuscripts and Archives, Yale University

Seminar H (SML Lecture Hall)

Using the TEI for Early Printed Books: An encoding Guide and Reference

Moderator: Julia Flanders, Director of the Women Writers Project, Brown University, and Chair of the Text Encoding Initiative Consortium. Presenters: Richard Noble, Rare Book Cataloger, John Hay Library, Brown University and Terry Catapano, Special Collections Analyst/Librarian, Digital Libraries Projects, Columbia University


Seminar I (Law School)

Special Collections and Library Administrators: Building Successful Relationships

Moderator: Christian Dupont, Head of Special Collections, Syracuse University Library. Presenters: Alice Prochaska, University Librarian, Yale University; Merrily Taylor, former University Librarian, Brown University, and University Librarian-designate, Washington & Lee University; and Sam Streit, Associate University Librarian for Special Collections, Brown University Library

5:30 pm - 7 pm

Reception at Yale Center for British Art

6:30 pm

Restaurant Night in New Haven

Thursday, June 24

9 am - 9:45 am

Plenary IV (Omni Hotel Ballroom)

Robert McChesney, Director of the Afghanistan Digital Library
Creating a Digital National Repository: The Afghanistan Digital Library

9:45 am - 10:15 am

Coffee Break (Omni Hotel Ballroom and adjoining lobby)

10:15 am - 11 am

Closing Remarks (Omni Hotel Ballroom)

12:30 pm

Airport Shuttles Depart (Omni Hotel entrance)



Beinecke Rare Book & Manuscript Library
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Monday 10 am - 7 pm
Tuesday-Thursday 9 am - 7 pm
Friday 9 am - 5 pm
Saturday (Exhibitions only) 12 pm - 5 pm
Sunday (Exhibitions only) 12 pm - 4 pm

Holiday Schedule and Closed Collections Schedule