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Digital Photography Policy

Readers are permitted to take their own digital pictures for study purposes in the Reading Room with a small, handheld camera, iPad, or cell phone.  SLR cameras or larger cameras must be approved by staff at the service desk prior to use.  Extra care must be taken with large cameras as they can damage material if dropped.  Lanyards worn around the wrist or neck are encouraged.

Images intended for publication (web or print) must be ordered from our Digital Studio. It is the responsibility of the reader to keep complete and accurate citations (call numbers, accession numbers, ID numbers, page numbers, and box and folder numbers) for all items photographed.  Requests for subsequent orders for high‐resolution images for publication will not be processed without this information.

Please Note: Photographs may not be taken of the reading room, the lobby, staff members
or other readers.


1) Authorization. As part of the registration process, please check off that you agree to the rules and
regulations regarding personal digital photography in the reading room. If you have any questions
please ask at the Service Desk or email – beinecke.access@yale.edu.


2) What may be photographed. Many Beinecke Library collection materials may be digitally
photographed. However, in some cases, the reader may be asked to submit a request for professional
photography from the Digital Studio due to size or condition of the material. The final determination will
be made by the Reading Room staff during the reader’s visit.


3) Preparation before photography. Before taking pictures, the reader may flag the requested pages
with acid‐free streamers provided at the Service Desk A staff member will review the material for
condition before authorizing the photography. We strongly suggest that you write the ID number,
volume, and page number or the accession number, box, and folder number on the streamer to
facilitate your record keeping.


4) Cameras permitted. A handheld digital camera, preferably with a wrist strap, may be used with the
flash disabled. A test shot will be required to insure that the flash is off. The reader is responsible for
knowing how the camera works.  Cell phones and iPads are permitted, but SLR cameras or other large cameras must be approved by the desk staff prior to use.  The reader must take extreme care that their camera does not fall on material.  Lanyards worn around the neck or wrist are encouraged.  Laptops may not be used to photograph material.


5) Photographic methods. Only hand‐held overhead capture is acceptable. Material must be
photographed on the table surface. Readers may not alter the supports of rare books or aesthetically
arrange material on foam. Laptops, portable scanners, lights, and tripods are not permitted. Placing
material on the floor or standing on the furniture is strictly prohibited.


6) Handling rules. Never touch material while photographing; no pressure may be applied to the object.
Material should not be removed from Mylar or from any mounts, nor should any unopened printed
material be opened or paper clips or staples removed. Please report any of these situations to the
Service Desk staff. Snakes or foams are available to safely photograph material.


8) Confidentiality of other researchers. Readers must be sensitive to others conducting research in the
reading room; readers may be asked to delay their photography if the activity is disturbing other
readers. Photographs may not be taken of the reading room, the lobby, staff members or other readers.
The Library reserves the right to deny requests or revoke permission for any reason at any
time.


Copyright compliance. It is the policy of Beinecke Library that no entire collection or book can be
copied or photographed. Readers agree to use digital surrogates for private research only. Readers
must read and sign this copyright agreement form acknowledging that it is their responsibility to obtain
relevant permission from copyright owners in the event they decide to publish their work.


_____________________
COPYRIGHT NOTICE


The Copyright law of the United States (Title 17, United States Code) governs the making of photocopies
or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries
and archives are authorized to furnish a photocopy or other reproduction. One of these specified
conditions is that the reproduction is not to be "used for any purpose other than private study,
scholarship, or research." If a reader makes a request for, or later uses, a photocopy or reproduction for
purposes in excess of "fair use," that reader may be liable for copyright infringement. The reader agrees
to defend, indemnify, and hold harmless the Beinecke Rare Book and Manuscript Library and Yale
University against all claims, demands, costs and expenses incurred by copyright infringement or any
other legal or regulatory cause of action arising from the use of library materials.


___________________________


Yale University Non‐disclosure Agreement. The materials that I have requested may contain Social
Security numbers. I agree that I will not record, reproduce, or disclose any Social Security number that
may be included in the materials that I have requested. I understand that violation of this Agreement
may result in the loss of research privileges at Yale University.
General Release. The reader agrees to defend, indemnify, and hold harmless the Beinecke Rare Book
and Manuscript Library and Yale University against all claims, demands, costs and expenses incurred by
copyright infringement or any other legal or regulatory cause of action arising from the use of library
materials.

 

Contact

Beinecke Rare Book & Manuscript Library
121 Wall Street | New Haven, CT 06511
Campus Map

Tel: (203) 432-2977    Fax: (203) 432-4047

USPS: Mailing Address and Information

email: Ask a Librarian

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Hours

Exhibition Gallery
Monday - Thursday: 9 am to 7 pm
Friday: 9 am to 5 pm
Saturday: 12 pm to 5 pm

Reading Room Hours
Monday - Thursday: 9 am to 6:45 pm
Friday: 9 am to 4:45 pm

Holiday Schedule and Closed Collections Schedule