Important Information for Fellows Who Are Not U.S. Citizens

The following is vital information concerning visa status, stipend and travel reimbursement for Visiting Fellows who are not citizens or permanent residents of the United States of America.

TO RECEIVE YOUR STIPEND AND TRAVEL REIMBURSEMENT, YOU MUST ARRIVE AT THE BEINECKE LIBRARY ON A J-1 VISA. This is the only acceptable visa status in accordance with U.S. law and Yale regulations. J-1 visa status is necessary even if you already have a valid visa that you have been using to travel in and out of the United States. If you arrive in the U.S. without the J-1 visa, a 4-6 week procedure will be initiated to change your visa status. Payment of your stipend and reimbursement will be delayed for additional weeks following the effective change of your visa status.

Ellucian International Scholar Dossier (ISD) is the program used by Yale’s Office of International Students and Scholars (OISS) to begin the visa process.  A link has been provided to the ISD Scholar Help Guide.

  • PLEASE COMPLETE AND RETURN the brief Visa Questionnaire
  • Within 6-8 weeks of returning the above Visa Questionnaire, YOU WILL RECEIVE AN EMAIL titled YOU HAVE BEEN INVITED TO BEINECKE LIBRARY DEPARTMENT. This email will contain a link to ISD, and your ISD username and password. Please follow the instructions in the email, and complete the required sections without delay. This begins the visa process and allows your DS-2019 form to be issued. **Please allow 4-6 weeks for processing**
  • After your application has been processed, YOUR DS-2019 FORM will be sent to you two to three months before your expected date of arrival. Issued by OISS, this form will allow you to apply for the J-1 visa at the U.S. embassy in your country.

CURRENTLY OUTSIDE YOUR HOME COUNTRY? Please allow extra time for the embassy to process your visa.

CHANGING YOUR RESIDENCE? Please keep us informed of your current address in order to prevent the DS-2019 Form from being sent to the wrong address. Please be aware that OISS must wait until a misaddressed DS-2019 Form is returned before they can issue a new one.

CHANGING YOUR ARRIVAL AND DEPARTURE DATES? Let us know immediately and we’ll arrange a reissue of your DS-2019 Form, as it must contain the actual dates of your visit.

ALREADY ON A J-1 VISA AT ANOTHER U.S. INSTITUTION? Your DS-2019 Form (issued by that institution) will need to be signed by an authorized person at that institution to transfer your sponsorship to Yale. Please notify us if this is the case.

  • On Your FIRST DAY AT YALE, you must check in with OISS at 421 Temple Street in New Haven, two blocks from the Beinecke.
  • RECEIVING YOUR STIPEND CHECK: Yale must issue your stipend and reimbursement in check form. Yale cannot provide wire transfer service.

BANKING: International visitors are encouraged to open an account at home with a U.S. affiliated bank.

Please note that checks are not issued within the Beinecke Library. Due to varying circumstances, check processing times may vary. We strongly encourage all fellows to be financially prepared to cover their month’s expenses in case their stipend check does not arrive until the end, or, in rare instances, after the fellowship period.


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