To support research and teaching not only at Yale but also by an international community of scholars, the Beinecke Rare Book and Manuscript Library makes its collections accessible through its reading room, class rooms, and publically accessible repositories of digital facsimiles. To assure that materials are available for investigation when scholars visit New Haven and to preserve them for future generations, Beinecke Library rarely lends to external exhibitions.
Beinecke Library will consider requests from non-profit academic and cultural institutions to borrow unique or rare materials for exhibitions that make major contributions to scholarship. Beinecke will only lend items which can be transported and exhibited without jeopardy. Loans will be limited to a few items and be made for brief periods of time (typically three months). The library will lend to multiple venues only in extraordinary circumstances. Beinecke will consider making facsimiles available when originals cannot be loaned.
Requests to borrow material from Beinecke Library must be submitted to the Director of the Library at least one year before an exhibition will open. Formal requests must come from the director of the borrowing institution. They must include an exact list of the requested material, a description of the planned exhibition including public programs and publications associated with it, and a detailed facilities report, preferably in the form adopted by The American Alliance of Museums. Requests by guest curators must be made through the director of the borrowing institution.
The borrowing institution will be responsible for all costs involved in a loan. A flat fee of $500 per item will cover preservation assessment, a detailed condition report, production of a preservation copy, appraisal for insurance purposes, and packing. Additional fees may be applied if materials require extensive conservation treatment. Borrowers will cover all insurance and shipping costs.
Transportation and shipping arrangements will be negotiated on a case by case basis to assure the safety and security of any items lent by the library.
Borrowing institutions must present a loan form acceptable to the Beinecke Library, to be signed and countersigned by the directors of the institutions, and provide a certificate of insurance or comparable indemnity.
The Library may at any time revoke the loan agreement and/or retrieve its materials if the borrower does not comply with the terms of the loan. For more information, contact Rebecca Hatcher, Preservation Coordination Librarian.